Agency Accounting

Agency Accounting Software for Child Care, Day Care, Preschool

Manage Payments from State and County Agencies

Manage payments from agencies like DHS, DFACS, DCFS, Head Start and similar programs for subsidized child care, daycare and preschool programs. You’ll know how much is owed from each family and agency and easily monitor outstanding balances from prior months.

Agency Payment Tracking

When used with Family Data and Family Accounting the Agency Accounting module applies payments received to fees for specific children and families.

  • Track Agency Fees separate from Family Co-pays
  • Apply Agency Payments to Specific Fees for Each Child
  • Monitor Past Due Balances
  • Print Agency Balance and Aging Reports
  • Write-Off Unpaid Fees or Transfer to Parent
  • Track Child Contract by Agency
  • Store Agency Documents in Electronic Format for Each Family
Agency Accounting Screenshot

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Customer Reviews

Donna W.
Philadelphia, PA

They offer several program options to fit your schools need. You can choose the basics or add agency accounting, attendance tracker, meal tracker and employee data modules. With Tuition Express the payments are posted directly to each account.

The dashboard shows how many children are in each class, no more head counts.

Their website offers video tutorials, a step by step process of how to use the program. They also offer webinars or customer service via phone.

Procare User Support

User Support - Our Job is to Make Your Job Easier

Our U.S. based support team is dedicated to providing solutions, training and tools with the option of remote support technology to diagnose and repair your issues.

We also have an entire support website dedicated to helping you succeed with videos, articles, tips, live webinars and more.