Retaining staff in your daycare encompasses everything from hiring great employees to making sure they feel happy, motivated and productive.
We know this is a challenge, and the 2024 Child Care Management Software Industry Trends Report from Procare Solutions found that 61% of respondents said it’s a challenge to hire and retain staff.
With fewer tedious tasks to deal with, your staff will be more productive and they’ll enjoy their work more. Procare can take care of many day-to-day burdens for your ECE teachers and other employees so they can focus on what matters most — the children in their care.
Let’s take a look at four simple ways that Procare can help you recruit and retain staff!
1. The Procare Child Care Mobile App Simplifies Communication
It’s vital to communicate clearly with everyone — your staff, as well as families — as you build a strong organizational culture to retain child care staff. Staff management and communication features in Procare keep everyone in sync and engaged!
Use the Procare child care mobile app for easy, two-way communication including from director to teacher, teacher to teacher and teacher to parents.
Staff can easily track activities and send messages to parents. Your staff will no longer have to spend hours manually entering information, sometimes in multiple places!
2. Procare Helps You Manage Your Staff
The data from the 2024 Child Care Management Software Industry Trends Report from Procare Solutions confirms that staffing shortages are affecting centers in multiple ways:
Using software can help centers identify key needs in staffing ratios and compliance, view historical trends reports and determine areas for improvement in hiring and retention processes.
With Procare, your child care center can easily keep track of staff information, including availability/scheduling, immunization records, background checks and additional details of employment.
Digital staff clock in/out saves you time and improves the accuracy of your child care business reporting and payroll.
Simplified scheduling and tracking of staff information help you manage staff schedules and records and puts child-to-staff ratios at your fingertips.
Easily build a network of qualified child care providers who can be accessed to fill full-time roles or substitute for a full-time staff member who is absent.
3. A Digital Curriculum Saves Stressed Teachers Time
The same 2024 trends report mentioned above also found that about 30% of survey respondents said each teacher spends between three and five hours a week doing lesson planning and a similar percentage noted their centers create their own curriculum.
This leads to stress among teachers and other staff, who already are dealing with more children with challenging behaviors.
Procare Early Learning powered by Learning Beyond Paper is an ECE curriculum that is embedded into the Procare child care app, giving everything teachers need to provide high-quality instruction for infants to pre-K at their fingertips.
No expensive books, no long hours preparing lessons and no stress for the teachers – just load the lessons into Procare and let the learning begin!
The all-digital curriculum gives teachers the tools they need to do their job more efficiently and be successful with 52 weeks of lesson plans for infants to pre-kindergarten with daily and weekly activities, which saves your teachers hours per week.
Lesson plans and daily activities are presented in a developmental progression. Learning areas include STEAM, language and literacy, physical development, music and movement, cognitive and interactive reading.
Training is built in, with tips and tools teachers can use in real time. Centers that use Procare Early Learning also receive access to professional development and training for staff, which demonstrates your center’s commitment to teachers’ professional development and personal growth!
4. Using eDocuments Reduces Manual Paperwork
Filling out paperwork with pen and paper is tedious. And it’s a pain for you to input all that information into your system. Procare can automate all of this for you!
The Procare eDocuments feature gives the ability to create, send, review and store digital documents and to store signed documents in one central location.
It takes much of the hassle out of reminding parents and staff to complete their paperwork.
You can prompt parents to review documents by email and they can digitally!
Learn More About How Procare Can Help With Staff Retention!
Procare gives you the tools you need to grow your daycare enrollment and overcome staffing challenges.
By using daycare software, you can manage child-to-staff ratios while helping your staff do their jobs more easily, which reduces their stress and lessens the chance of burnout.
Want to learn how much time and money your child care center could save using Procare while reaping the benefits of less work for your daycare staff? Get a personalized estimate by using our online calculator:
Procare Cost and Time Savings Calculator Automated Payment Processing Cost & Time Savings Calculator Digital Curriculum Cost and Time Savings Calculator
Calculate your potential cost and time savings by using Procare’s all-in-one child care management software. All we will need from you is some information about your child care location*: Calculate your potential cost and time savings by using Procare’s secure and effortless child care payment processing. All we will need from you is some information about your child care location*: Calculate your potential cost and time savings by using Procare’s classroom management. All we will need from you is some information about your child care location*:
* Our data model is based on our experience working with over 100,000 child care centers, before and after school programs and youth organizations since 1992.
Switching to will save you hours and a month!*
| Manual | Procare | |||
|---|---|---|---|---|
| Time(hr/month) | Cost($/month) | Time(hr/month) | Cost($/month) | |
| Family Registration | ||||
| Attendance Tracking | ||||
| Family Communication and Engagement | ||||
| Financials | ||||
| Payment Processing | ||||
| Classroom Management |
| Family Registration | |||
|---|---|---|---|
| Manual | Procare | ||
| Time(hr/month) | Cost($/month) | Time(hr/month) | Cost($/month) |
| Attendance Tracking | |||
|---|---|---|---|
| Manual | Procare | ||
| Time(hr/month) | Cost($/month) | Time(hr/month) | Cost($/month) |
| Family Communication and Engagement | |||
|---|---|---|---|
| Manual | Procare | ||
| Time(hr/month) | Cost($/month) | Time(hr/month) | Cost($/month) |
| Financials | |||
|---|---|---|---|
| Manual | Procare | ||
| Time(hr/month) | Cost($/month) | Time(hr/month) | Cost($/month) |
| Payment Processing | |||
|---|---|---|---|
| Manual | Procare | ||
| Time(hr/month) | Cost($/month) | Time(hr/month) | Cost($/month) |
| Classroom Management | |||
|---|---|---|---|
| Manual | Procare | ||
| Time(hr/month) | Cost($/month) | Time(hr/month) | Cost($/month) |
We understand that smaller centers and in-home daycare providers are operating on a tight budget, and that is why we provide all these features for the affordable price of just $25 per month. Let us handle the business of child care so you can get back to caring for your children.
To learn more about Procare home version, click below.
*Please note that the report you see only factors in cost and time savings for the in-home solution features. For Procare home version users that are interested in seeing how they can benefit from Procare’s full suite of capabilities, contact us today to speak to a Procare representative. *Please note that the report you see only factors in cost and time savings for the in-home solution features. For Procare home version users that are interested in seeing how they can benefit from Procare’s full suite of capabilities, contact us today to speak to a Procare representative. *Please note that the classroom management functionality is not available for in-home users. For Procare home version users that are interested in seeing how they can benefit from Procare’s full suite of capabilities, contact us today to speak to a Procare representative.
| Cost & Time Savings | |
|---|---|
| Date | |
| Automation | |
| Number of Staff | |
| Number of Students | |
| Hourly Rate | |
| Savings per Month | |
Procare Cost and Time Savings Calculator
| Family Registration | Manual | Procare | ||
|---|---|---|---|---|
| Task | Time(hr/month) | Cost($/month) | Time(hr/month) | Cost($/month) |
| Enrollment | ||||
| Waitlist / Lead Management | ||||
| eDocuments | ||||
| Family Data Entry / Management | ||||
| Health and Immunization Records | ||||
| Total per month |
| Attendance Tracking | Manual | Procare | ||
|---|---|---|---|---|
| Task | Time(hr/month) | Cost($/month) | Time(hr/month) | Cost($/month) |
| Check-in/Check-out | ||||
| Class Roster Management | ||||
| Teacher-Student Ratio Tracking | ||||
| Total per month |
| Family Communication and Engagement | Manual | Procare | ||
|---|---|---|---|---|
| Task | Time(hr/month) | Cost($/month) | Time(hr/month) | Cost($/month) |
| Child Activity Tracking | ||||
| Family Messaging | ||||
| Staff Messaging | ||||
| Meal Planning | ||||
| Total per month |
| Financials | Manual | Procare | ||
|---|---|---|---|---|
| Task | Time(hr/month) | Cost($/month) | Time(hr/month) | Cost($/month) |
| Payroll | ||||
| Financial Reporting | ||||
| Business Planning and Reporting | ||||
| Staff Time Tracking / Scheduling | ||||
| Total per month |
