As you plan for the future, it’s important to be equipped with comprehensive information on what is happening in the child care industry.
That’s why Procare Solutions conducts an annual survey of tens of thousands of child care leaders, managers, teachers and other stakeholders in the early education space to better understand the current state of the industry regarding technology usage.
We then compile responses into a report that illustrates benchmarks and how automation can put time back into child care providers’ days. Check out the 2023 Child Care Management Software Industry Trends Report to learn its findings!
To thank our participants who shared their feedback for our newest report (watch for it to be released in early 2024!), we gave away five iPads and 100 Lakeshore Learning gift cards each valued at $100.
Thanks to all who participated and here are the winners!
iPad Winners:
| • Michelle S. |
| • Linda B. |
| • Deenie R. |
| • Amy G. |
| • Molly F. |
Lakeshore Learning Gift Card Winners
| • Jacqueline H. |
| • Jennifer H. |
| • Shauna G. |
| • Rita G. |
| • Meghan C. |
| • Emily W. |
| • Jennifer S. |
| • Veronica H. |
| • Diane B. |
| • Jody J. |
| • Shawn C. |
| • Lynn F. |
| • Christa E. |
| • Chrissie B. |
| • Yirian A. |
| • Rima M. |
| • Jenn B. |
| • Michelle H. |
| • Beth M. |
| • Sarah T. |
| • Bridget F. |
| • Stephanie F. |
| • Gina F. |
| • Jennifer M. |
| • Sara M. |
| • Nicole M. |
| • Kirsten M. |
| • Amanda B. |
| • Katelyn S. |
| • Tammy L. |
| • Michele R. |
| • Laura O. |
| • Eveline V. |
| • Chantel P. |
| • Sandra B. |
| • Lisa P. |
| • Libby G. |
| • Lindsay B. |
| • Kathleen B. |
| • Taylor R. |
| • Lynne B. |
| • Valerie N. |
| •Andrea C. |
| • Carmen M. |
| • Megan B. |
| • Brenda A. |
| • Sam L. |
| • Kimberly A. |
| • Norma M. |
| • Janice P. |
| • Tianee L. |
| • Shanae L. |
| • Danielle G. |
| • Carissa O. |
| • Sharon D. |
| • Darla C. |
| • Yocaris N. |
| • Cindy N. |
| • Sierra T. |
| • Kristen C. |
| • Norma R. |
| • Vallrie B. |
| • Bonnie S. |
| • Faith F. |
| • Macy M. |
| • Chloe A. |
| • Beth B. |
| • Juan S. |
| • Karina F. |
| • Jenn J. |
| • Ann L. |
| • Connie T. |
| • Anetress M. |
| • Cami A. |
| • Samantha H. |
| • Olivia W. |
| • Stephanie C. |
| • Anita S. |
| • Lori S. |
| • Karla M. |
| • Li H. |
| • Berta L. |
| • Stephanie S. |
| •Heather D. |
| • Frederick T. |
| • Ruhi K. |
| • Carynn H. |
| • Megan F. |
| • Kay L. |
| •Michelle V. |
| •Hannah M. |
| • Nicole V. |
| • Ayan A. |
| • Jennifer P. |
| • Teresa B. |
| •Vivian V. |
| •Nelida R. |
| • Kimberly C. |
| • Laura S. |
| • Mary R. |
How Much Money Could Automation Save Your Center?
One of the findings of the last Procare Solutions trend report is that roughly half of centers are still relying on manual processes. Is your center still relying on manual processes to collect and process tuition?
Procare Solutions offers financial management tools to child care centers, including the ability to do multi-family billing and send invoices. Procare takes care of automatic billing and payments, making it easier for parents to receive the documentation needed to file claims to their dependent-care account administrators for reimbursement.
A full end-to-end solution that provides child care management software and payment processing in one place makes your business more efficient while improving your bottom line.
With Procare, you get a solution that helps you manage these top challenges to drive more to your bottom line and increase your profitability, including:
- Enabling families to pay via the Procare child care mobile app
- Automated invoicing
- Ledger posting
- Quicker funding (next day in most cases!)
- Reduced administrative payroll hours processing tuition payments
Want to know how much time and money you could save by using Procare’s secure and effortless child care payment processing? Enter some details into this online calculator to learn about your potential savings of using automation!
Procare Cost and Time Savings Calculator Automated Payment Processing Cost & Time Savings Calculator Digital Curriculum Cost and Time Savings Calculator
Calculate your potential cost and time savings by using Procare’s all-in-one child care management software. All we will need from you is some information about your child care location*: Calculate your potential cost and time savings by using Procare’s secure and effortless child care payment processing. All we will need from you is some information about your child care location*: Calculate your potential cost and time savings by using Procare’s classroom management. All we will need from you is some information about your child care location*:
* Our data model is based on our experience working with over 100,000 child care centers, before and after school programs and youth organizations since 1992.
Switching to Procare's automated payment processing will save you 8.28 hours and $139.93 a month!*
| Manual | Procare | |||
|---|---|---|---|---|
| Time(hr/month) | Cost($/month) | Time(hr/month) | Cost($/month) | |
| Family Registration | 0 hr | $0.00 | 0 hr | $0.00 |
| Attendance Tracking | 1.5 hr | $25.35 | 0.25 hr | $4.22 |
| Family Communication and Engagement | 1 hr | $16.90 | 0.1 hr | $1.69 |
| Financials | 10 hr | $169.00 | 1.2 hr | $20.28 |
| Payment Processing | 10.8 hr | $182.52 | 2.52 hr | $42.59 |
| Classroom Management | 10 hr | $169.00 | 0.5 hr | $8.45 |
| Family Registration | |||
|---|---|---|---|
| Manual | Procare | ||
| Time(hr/month) | Cost($/month) | Time(hr/month) | Cost($/month) |
| 0 hr | $0.00 | 0 hr | $0.00 |
| Attendance Tracking | |||
|---|---|---|---|
| Manual | Procare | ||
| Time(hr/month) | Cost($/month) | Time(hr/month) | Cost($/month) |
| 1.5 hr | $25.35 | 0.25 hr | $4.22 |
| Family Communication and Engagement | |||
|---|---|---|---|
| Manual | Procare | ||
| Time(hr/month) | Cost($/month) | Time(hr/month) | Cost($/month) |
| 1 hr | $16.90 | 0.1 hr | $1.69 |
| Financials | |||
|---|---|---|---|
| Manual | Procare | ||
| Time(hr/month) | Cost($/month) | Time(hr/month) | Cost($/month) |
| 10 hr | $169.00 | 1.2 hr | $20.28 |
| Payment Processing | |||
|---|---|---|---|
| Manual | Procare | ||
| Time(hr/month) | Cost($/month) | Time(hr/month) | Cost($/month) |
| 10.8 hr | $182.52 | 2.52 hr | $42.59 |
| Classroom Management | |||
|---|---|---|---|
| Manual | Procare | ||
| Time(hr/month) | Cost($/month) | Time(hr/month) | Cost($/month) |
| 10 hr | $169.00 | 0.5 hr | $8.45 |
We understand that smaller centers and in-home daycare providers are operating on a tight budget, and that is why we provide all these features for the affordable price of just $25 per month. Let us handle the business of child care so you can get back to caring for your children.
To learn more about Procare home version, click below.
*Please note that the report you see only factors in cost and time savings for the in-home solution features. For Procare home version users that are interested in seeing how they can benefit from Procare’s full suite of capabilities, contact us today to speak to a Procare representative. *Please note that the report you see only factors in cost and time savings for the in-home solution features. For Procare home version users that are interested in seeing how they can benefit from Procare’s full suite of capabilities, contact us today to speak to a Procare representative. *Please note that the classroom management functionality is not available for in-home users. For Procare home version users that are interested in seeing how they can benefit from Procare’s full suite of capabilities, contact us today to speak to a Procare representative.
| Cost & Time Savings | |
|---|---|
| Date | 2025-04-25 |
| Automation | Payment Processing |
| Number of Staff | |
| Number of Students | |
| Hourly Rate | $16.90 |
| Savings per Month | $139.93 and 8.28 hours |
Procare Cost and Time Savings Calculator
| Family Registration | Manual | Procare | ||
|---|---|---|---|---|
| Task | Time(hr/month) | Cost($/month) | Time(hr/month) | Cost($/month) |
| Enrollment | 0 hr | $0.00 | 0 hr | $0.00 |
| Waitlist / Lead Management | 0 hr | $0.00 | 0 hr | $0.00 |
| eDocuments | 0 hr | $0.00 | 0 hr | $0.00 |
| Family Data Entry / Management | 0 hr | $0.00 | 0 hr | $0.00 |
| Health and Immunization Records | 0 hr | $0.00 | 0 hr | $0.00 |
| Total per month | 0 hr | $0.00 | 0 hr | $0.00 |
| Attendance Tracking | Manual | Procare | ||
|---|---|---|---|---|
| Task | Time(hr/month) | Cost($/month) | Time(hr/month) | Cost($/month) |
| Check-in/Check-out | 0 hr | $0.00 | 0 hr | $0.00 |
| Class Roster Management | 1 hr | $16.90 | 0.05 hr | $0.85 |
| Teacher-Student Ratio Tracking | 0.5 hr | $8.45 | 0.2 hr | $3.38 |
| Total per month | 1.5 hr | $25.35 | 0.25 hr | $4.22 |
| Family Communication and Engagement | Manual | Procare | ||
|---|---|---|---|---|
| Task | Time(hr/month) | Cost($/month) | Time(hr/month) | Cost($/month) |
| Child Activity Tracking | 0 hr | $0.00 | 0 hr | $0.00 |
| Family Messaging | 0 hr | $0.00 | 0 hr | $0.00 |
| Staff Messaging | 0 hr | $0.00 | 0 hr | $0.00 |
| Meal Planning | 1 hr | $16.90 | 0.1 hr | $1.69 |
| Total per month | 1 hr | $16.90 | 0.1 hr | $1.69 |
| Financials | Manual | Procare | ||
|---|---|---|---|---|
| Task | Time(hr/month) | Cost($/month) | Time(hr/month) | Cost($/month) |
| Payroll | 0 hr | $0.00 | 0 hr | $0.00 |
| Financial Reporting | 8 hr | $135.20 | 1 hr | $16.90 |
| Business Planning and Reporting | 2 hr | $33.80 | 0.2 hr | $3.38 |
| Staff Time Tracking / Scheduling | 0 hr | $0.00 | 0 hr | $0.00 |
| Total per month | 10 hr | $169.00 | 1.2 hr | $20.28 |
